It’s easy to feel overwhelmed by the constant stream of emails and messages throughout the workday. With distributed teams and more remote work, there are fewer quick deskside conversations and more back-and-forth chat messages and emails. Research from the Harris Poll shows that professionals spend nearly 25% of their workweek just answering emails and chat messages. This message overload prevents them from finding the time they need to get their actual work done, so it’s no wonder professionals are more stressed than ever.
Email shouldn’t feel like a productivity killer, but rather, it should be a tool that helps professionals move work forward. That’s why Grammarly has focused on creating several features that help professionals quickly and confidently flow through their daily emails and messages. Read on to learn how Grammarly can help craft emails that get your point across the first time.
Ensure your email is easily understood the first time
Email overload is often a symptom of miscommunication. The Harris Poll survey also revealed that 100% of knowledge workers experience miscommunication at least once a week, with one in four reporting miscommunication multiple times a day. Think about it: If you send one confusing email, then you can quickly receive five additional emails where you have to clarify your message.
Grammarly can reduce this unnecessary back-and-forth by quickly rewriting entire paragraphs of your email. When Grammarly identifies opportunities to improve your paragraph, a red sidebar will appear to the left of your writing. You can hover over the sidebar to accept a new version of your paragraph that is polished and clear.
Polish your messages in an instant
Re-reading and editing every message takes time. And when you stop to clean up a typo or fix a grammar mistake, it breaks your focus. Imagine instead if you were able to polish your writing as you type. With quick fix, you can sharpen sentences with a single keystroke. Your fingers never leave your keyboard, and your mistakes get instantly fixed as you write.
Reply to emails faster than ever
One of the easiest ways to handle inbox overload is to answer emails immediately. If you can do so in just a few minutes, you can prevent emails from growing into a bigger to-do list item. However, responding quickly can be difficult because you need time to read the email, consider how to best respond, and then actually write it.
Grammarly helps accelerate this process with quick replies. Grammarly gives you an overview of an email by summarizing the sender’s message and tone, allowing you to swiftly decide how to respond. Grammarly also instantly suggests options for a thoughtful reply based on the context of the email thread.
Reduce follow-ups by including the right information
Including all the key information helps avoid unnecessary back-and-forth communication. Not only does this help you get closer to inbox zero, but it also means your team gets aligned faster. But figuring out what will be compelling or influential can be a challenge.
Grammarly’s strategic suggestions can help by anticipating your readers’ questions and concerns. Now, you can identify and fill in those gaps up front, whether it’s providing just enough context and data, adding a missing deadline, sharing the “so what,” or offering solutions to a problem.
Stay on track with no toggling between tabs
While sending a meeting follow-up email sounds simple enough, it can quickly become a multi-step and multi-app process. You might compose the email in Outlook while also toggling over to Microsoft 365 to link to the correct document, navigate to Calendly to provide a link for a follow-up meeting, or go to your project management tool to link to a task. Switching between all of these different tools can cause a quick email to turn into a 30-minute task.
With app actions, you can access key apps as you write your email or chat message. Instead of breaking your focus by toggling over to Calendy, Asana, or Google Drive, you can open Grammarly from wherever you’re writing and select the integrated app action you need to take the next step in your workflow where you’re already writing.
End email overload with Grammarly
Email and chat messages will always be important channels for communicating and making progress at work. But this doesn’t mean that email should take over your day. With Grammarly by your side, you can easily flow through your messages so you can get back to the work that matters most.
