Applying for a job can be daunting, but crafting the perfect email doesn’t have to be. Whether you’re a recent graduate or a seasoned professional, a clear and polished email template can make all the difference in securing your next role.
Let’s dive into how you can stand out in your next job application with personalized email templates.
Table of Contents
What makes a great job application email?
Essential elements to include in your job application email
Job application email templates
What makes a great job application email?
Your job application email should be:
- Clear and concise: Hiring managers skim dozens of emails daily. Get to the point.
- Personalized: Address the recipient by name and tailor your content to the specific role and company.
- Professional: Maintain a formal tone and make sure your email is mistake-free.
Essential elements to include in your job application email
To craft an effective email, make sure you include these components:
1 A clear subject line
Grab attention immediately with a straightforward subject. For example:
- “Application for [Job Title]—[Your Full Name]”
- “Experienced [Role] Seeking [Job Title] Position”
2 A personalized greeting
Address the hiring manager by name whenever possible. Use “Dear [Hiring Manager’s Name],” or “Dear Hiring Manager,” if the name isn’t available.
3 Introduction
Begin with a brief introduction stating who you are and the position you’re applying for. Mention how you found the job listing.
4 Body
Highlight your relevant skills and experiences. Use specific examples to demonstrate your qualifications and how they align with the job requirements.
5 Attachments
Mention that your résumé, cover letter, and any other requested documents are attached:
“I have attached my résumé and cover letter for your review.”
6 A polite closing and call to action
End professionally with a thank-you and an invitation to connect:
“Thank you for considering my application. I look forward to the opportunity to discuss how my skills can contribute to [Company Name].”
Job application email templates
For recent graduates
If you’re a fresh graduate, focus on your academic achievements and eagerness to learn.
Subject line: Application for Marketing Assistant Role—[Your Full Name]
Email body:
Dear [Hiring Manager’s Name],
I am writing to express my interest in the Marketing Assistant position at [Company Name], as advertised on [Job Board/Company Website]. As a recent graduate with a degree in Marketing from [University Name], I have developed a solid foundation in content creation and campaign analysis.
During my internship at [Previous Company], I spearheaded a social media project that increased engagement by 25%. I am eager to bring my creativity and organizational skills to your team.
I have attached my résumé and cover letter for your review. Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company Name].
Best regards, [Your Full Name] [Your Contact Information]
For midcareer professionals
Highlight your experience and specific accomplishments that align with the role.
Subject line: Experienced Project Manager Applying for [Job Title]—[Your Full Name]
Email body:
Dear [Hiring Manager’s Name],
I am excited to apply for the Project Manager position at [Company Name]. With over six years of experience overseeing cross-functional teams and delivering projects on time and within budget, I am confident in my ability to make an immediate impact at [Company Name].
At [Previous Employer], I managed a $5M product launch project, which exceeded its revenue goal by 15%. My expertise in [specific skill] and [relevant tool] makes me a strong candidate for this role.
Please find my résumé and cover letter attached for further details about my background. I would welcome the opportunity to discuss how I can contribute to your team’s success.
Best regards, [Your Full Name] [Your Contact Information]
For career switchers
Focus on transferable skills and why you’re excited about the new industry.
Subject line: Transitioning Into [Industry Name]—Application for [Job Title]—[Your Full Name]
Email body:
Dear [Hiring Manager’s Name],
I am excited to apply for the [Job Title] role at [Company Name]. After a rewarding career in [Previous Industry], I am transitioning to [New Industry] to leverage my skills in [specific transferable skill].
At [Previous Employer], I developed expertise in [relevant skill], which aligns closely with the needs of [New Industry]. For example, I led [specific project or achievement]. I am passionate about and am eager to contribute to your team.
I have attached my résumé and cover letter for your review and would be delighted to discuss how my unique background can benefit [Company Name].
Sincerely, [Your Full Name] [Your Contact Information]
For reaching out to a referral
Leverage your connection while keeping the email professional.
Subject line: Referred by [Referral Name] for [Job Title]—[Your Full Name]
Email body:
Dear [Hiring Manager’s Name],
I hope this email finds you well. I was thrilled to learn about the [Job Title] opportunity at [Company Name] from [Referral Name]. I worked closely with [Referral Name] on [specific project/role], and they encouraged me to apply, citing my skills in .
I am particularly drawn to [specific aspect of the company], and I believe my background in [relevant expertise] positions me to excel in this role. I have attached my résumé and cover letter for your review and would love the opportunity to contribute to your team.
Thank you for considering my application. I look forward to the chance to connect.
Best regards, [Your Full Name] [Your Contact Information]
FAQs
Should I always include a cover letter in my job application email?
Yes, unless the job posting specifically states not to include one. A cover letter helps personalize your application and demonstrates your enthusiasm for the role.
What file formats should I use for attachments?
Use PDF format for résumés and cover letters to ensure consistent formatting across devices.
Can I use the same email template for multiple applications?
While you can reuse the basic structure, always customize your email to include the company name, job title, and specific details from the job posting.
How long should my job application email be?
Keep it concise—aim for 150–250 words. Hiring managers appreciate brevity and clarity.
How can Grammarly improve my job application email?
Grammarly helps you write mistake-free and polished emails by offering suggestions for clarity, tone, and grammar. It’s especially useful for ensuring your email is professional and tailored to the role.
